School Setup
Rosters, staff, site settings and syncing with Clever or ClassLink.
Step-by-step how-tos
Short narrated walkthroughs with a screenshot for every step.
Creating rosters
- Create a rosterMake your own roster for a class, club or group, even if your school syncs with Clever or ClassLink.
- Add or remove students when a roster syncs from Clever or ClassLinkA Clever or ClassLink roster gets its students from your school's records, so student changes are made there and sync to LiveSchool.
- Combine two non-syncing rosters into oneAdd students from multiple rosters to one roster for quicker access.
- Combine Clever or ClassLink rosters into one roster of your ownClever and ClassLink rosters can't be merged, but a roster you create can hold the students of several.
- Speed up roster creation by adding a grade or roster filterFilter the student list by a grade or a roster, then add everyone in it in one click instead of one by one.
- Save search results or scanned students as a rosterTurn a group you pulled together with search or ID badge scans into a roster you can open again anytime.
Sharing rosters
- Share a roster with a co-teacherEveryone the roster is shared with sees it in My Rosters and can change its students.
- Add another teacher's roster to My RostersHave quick access to a class you frequently help right in your Roster Picker.
- Hand a roster over to another teacherShare the roster with the new teacher, then take yourself off it. Its students and points stay with it.
- Give a substitute access to a class rosterAny staff member can open any teacher's rosters, so a substitute with their own staff account needs no sharing.
- Share a roster with every teacherUseful for school-wide groups like a club or intervention list. Everyone you add sees the roster in My Rosters.
- Take a teacher off a rosterThe teacher stops seeing the roster in My Rosters. The roster and its students don't change.
Organizing your roster list
- Hide a roster from my rostersHide rosters you no longer use to keep your list short. Nothing is deleted, and you can unhide them anytime.
- Find a roster that disappeared from your listA roster usually leaves your list because it was hidden or you were taken off it. Searching finds it either way.
- Rename a rosterGive a roster a name that makes sense to you. Your rosters list in A to Z order, so a new name can also move it.
- Show a hidden roster againHidden rosters wait in their own list and can be unhidden at any time.
- Reorder your rostersYour rosters always list in A to Z order by name, so there's no way to drag them into a different order.
- Utilize a grade-level rosterEvery grade is already a roster available in the Roster Picker.
Fixing roster mistakes
- Move a student to a different non-syncing rosterTake a student off of an old roster and add them to a new one.
- Move a student between rosters that sync from Clever or ClassLinkStudents move between Clever or ClassLink rosters when their class changes in your school's records, then the change syncs here.
- Delete a non-syncing RosterDeleting a roster removes the roster from the entire system and it cannot be undone, but it does not remove any students.
- Delete or hide a roster at a Clever or ClassLink schoolA roster that syncs from Clever or ClassLink can only be deleted there. Hide it to keep it out of your list.
- Add a student to one or more rostersA student can be on as many rosters as you like. Adding them to one roster doesn't take them off another.
Managing school rosters (admins)
- Assign rosters to a teacherGive a teacher several rosters from one place. Each roster you add shows up in their My Rosters.For Admins and Site Leaders
- See which rosters a teacher can accessEvery roster a teacher is on is listed on their user page, so you can check their access in one place.For Admins and Site Leaders
- Download a list of every rosterGet a spreadsheet of the names of each roster, along with details about each.For Admins and Site Leaders
Finding students
- Download a student list with grades and housesThe spreadsheet lists every student with their grade, House, homeroom, Bank Account points and sign-in details.
- Find a student's profileA student's profile keeps their details, family access, Houses and rosters in one place.
- See which rosters a student is onEvery roster the student belongs to shows on their profile, including rosters other teachers own.
Editing a student
- Edit a student's name at a CSV schoolFix a misspelled name or use the name a student goes by. The new name shows everywhere in LiveSchool.
- Update or change a student's gradeFix the grade for a student who was added to the wrong grade or moved grades over the course of the year. Only available if your site is not syncing its data from your SIS.
- Fix a student's grade when it syncs from Clever or ClassLinkClever or ClassLink sets a synced student's grade, so it can only be fixed in your district's student system. Students added by hand in LiveSchool can still be changed.
Student photos
Uploading photos in bulk (admins)
- Upload photos for many students at onceDrop in a whole batch of photos, then match each one to its student. Each photo uploads as soon as you link it.For Admins and Site Leaders
- Turn on student photosOnce photos are enabled, teachers can add them and they show on student buttons.For Admins and Site Leaders
- Import a LifeTouch photo zipPhotos are quickly matched to students by school ID, or by name and grade.For Admins and Site Leaders
New school year (admins)
Adding staff (admins)
- Add a teacher or adminUpdate your staff list to include new users and send them an invitation to log into their account.For Admins and Site Leaders
- Send or resend a staff sign-in inviteOnly licensed staff who have never signed in can get an invite. It emails them a link to set up their account.For Admins and Site Leaders
- Add a staff member when all your licenses are in useFree a seat by turning off the license of someone who no longer needs it, then add your new staff member.For Admins and Site Leaders
Roles and permissions (admins)
- Promote a teacher to admin or site leader, or return their permissions to that of a teacherLiveSchool has three levels of access: teacher, admin, or site leader. Each can be set on the user detail page.For Admins and Site Leaders
- Understand what Teachers, Admins and Site Leaders can doEach staff member has a designated LiveSchool role which can be edited by Site Leaders.For Admins and Site Leaders
Licenses (admins)
- Remove a staff member's access by turning off their licenseFree up a spot for another user by disabling their license. They can no longer sign in, but their account stays, so you can turn it back on later if needed.For Admins and Site Leaders
- Turn a staff member's license back onBring back a teacher who returned, or whose license was turned off by mistake. Their account and rosters are still there.For Admins and Site Leaders
- See how many licenses you're usingEach staff member with a license on uses one seat. Check how many are left before adding new staff.For Admins and Site Leaders
Managing staff accounts (admins)
- Delete a staff member you added manuallyDelete a user who was added directly to LiveSchool. Those syncing from Clever or ClassLink can be disabled under the Manage Licenses option.For Admins and Site Leaders
- Edit a staff member's name, email or titleFix a typo or update a staff member's details for staff added in LiveSchool. Each change saves on its own.For Admins and Site Leaders
- Send a staff member a password reset emailFor non-syncing users, you can prompt the password reset email, allowing staff to set a new password.For Admins and Site Leaders
- Merge a teacher's two accountsTwo staff accounts can't be combined into one. Keep the account they sign in with, and remove or turn off the other.For Admins and Site Leaders
- Change a staff member who comes from Clever or ClassLinkTheir name and email come from Clever or ClassLink, so change those there. Their role and rosters you can change here.For Admins and Site Leaders
- Edit a staff member's roster assignmentsRemove a roster from the "My Rosters" dropdown for a teacher.For Admins and Site Leaders
Finding staff
- See which staff come from Clever or ClassLinkStaff who sync from Clever or ClassLink are changed there, while staff added in LiveSchool can be edited here.
- See when staff were last activeSpot staff who never signed in or haven't been on in a while, so you can follow up or free their license.
- Find a staff memberSearch by first name, last name or email to jump to anyone on your staff list.
- Download your staff listYou get a CSV spreadsheet with each staff member's role, username, last activity, roster count and license status.